OFFICIAL BY-LAWS OF THE SOUTH CENTRAL KENTUCKY AREA OF NARCOTICS ANONYMOUS

SERVING THE SOUTH CENTRAL KENTUCKY AREA OF NARCOTICS ANONYMOUS
Revised 2017 Policy

The South Central Kentucky Area of Narcotics Anonymous

Table of Contents:
Twelve Traditions: Page 4
Purpose and Scope: Page 5
Twelve Concepts: Page 6
Service Prayer: Page 7
Tradition Nine: Page 7
Area Service Committee: Pages 7
ASC monthly meeting format: Page 8-9
Area Minutes: Page 9
New Groups: Page 10
Quorum and Voting: Pages 10-11
Nominations, Elections, and Voting: Pages 11-14
Qualifications for the ASC positions: Pages 15-16
Resignation and Impeachment: Pages 17
Motions and Discussion Limits: Page 18
Reports: Page 19
Standing Committees: Pages 19-23
Yearly Budget Breakdown: Pages 23-24
Area Reimbursements: Page 24
Regional Policy Affecting SCKANA: Page 25
Amendments of the SCKASC By-Laws: Pages 25
SCKASA Articles: Pages 26-27

The Twelve Traditions of Narcotics Anonymous
We keep what we have only with vigilance, and just as freedom for the individual comes from the Twelve Steps, so freedom for the group springs from our Traditions. As long as the ties that bind us together are stronger than those that would tear us apart, all will be well. 
   1. Our common welfare should come first; personal recovery depends on N.A. unity. 
   2. For our group purpose there is but one ultimate authority - a loving God as He may express Himself in our group conscience. Our Leaders are but trusted servants; they do not govern.
   3. The only requirement for membership is a desire to stop using.
   4. Each group should be autonomous except in matters affecting other groups or N.A. as a whole.
   5. Each group has but one primary purpose - to carry the message to the addict who still suffers.
   6. An N.A. group ought never endorse, finance, or lend the N.A. name to any related facility or outside enterprise, lest problems of money, property, or prestige divert us from our primary purpose.
   7. Every N.A. group ought to be fully self-supporting, declining outside contributions.
   8. Narcotics Anonymous should remain forever non-professional, but our service centers may employ special workers.
   9. N.A. as such, ought never be organized, but we may create service boards or committees directly responsible to those they serve.
   10. Narcotics Anonymous has no opinion on outside issues; hence the N.A. name ought never be drawn into public controversy.
   11. Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio, and films.
   12. Anonymity is the spiritual foundation of all our Traditions, ever reminding us to place principles before personalities.

Purpose and Scope

The purpose and scope of the SCKA Service Committee is to be supportive of the N.A. group and its primary purpose by associating the groups locally and by helping the group deal with its day-to-day problems and needs.
In all areas not covered by specific by-laws, the guidelines will be covered by the 12 Traditions, the appropriate approved N.A. Service Manual, and Robert's Rules of Order. The SCKA Service Committee will create and maintain an active archive to be kept by the sitting chairperson.
All committees elected by the SCKA Service Committee will be autonomous in carrying out assigned functions with the exception of money expenditures.
The SCKA Service Committee shall give aid to floundering groups and help new groups get started.
The SCKA Service Committee may hold workshops or seminars to train trusted servants. 
The SCKA Service Committee will regularly elect trusted servants to coordinate its services. These trusted servants will include Chairperson, Vice Chairperson, Secretary, Treasurer, Regional Committee Member (RCM), and Regional Committee Member Alternate (RCMA). Other trusted servants will consist of chairperson for the following sub-committees:
*Activities
*H&I (Hospitals and Institutions)
*Literature
*Outreach
*P&P (Policy and Procedure)
*P.I. (Public Information)
*Other subcommittees as needed.

The Twelve Concepts of Narcotics Anonymous

1. To fulfill our fellowship's primary purpose, the N.A. groups have joined together to create a structure which develops, coordinates. and maintains services on behalf of N.A. as whole.
2. The final responsibility and authority for N.A. services rests with the N.A. groups.
3. The N.A. groups delegate to the service structure the authority necessary to fulfill the responsibilities assigned to it.
4. Effective leadership is highly valued in Narcotics Anonymous. Leadership qualities should be carefully considered when selecting trusted servants.
5. For each responsibility assigned to the service structure, a single point of decision and accountability should be clearly defined.
6. Group conscience is the spiritual means by which we invite a loving God to influence our decisions. 
7. All members of a service body bear substantial responsibility for that body's decisions and should be allowed to fully participate in its decision making processes.
8. Our service structure depends on the integrity and effectiveness of our communications.
9. All elements of our service structure have the responsibility to carefully consider all viewpoints in their decision making process.
10. Any member of a service body can petition that body for the redress of a personal grievance without fear of reprisal.
11. N.A. funds are to be used to further our primary purpose, and must be managed responsibly.
12. In keeping with the spiritual nature of Narcotics Anonymous, our structure should always be one of service, never of government.

Service Prayer

"God, grant us knowledge that we may act according to Your Divine precepts. Instill in us a sense of Your purpose make us servants of Your will and grant us a bond of selflessness, that this may truly be Your work, not ours - in order that no addict, anywhere, need die from the horrors of addiction."
Basic Text page xvi (introduction): substituting the word "act" for "write", per policy.

Tradition Nine
	N.A., as such, ought never be organized, but we may create service boards or committees directly responsible to those they serve.
	The Ninth Tradition explains how we, as a fellowship, structure ourselves to provide the services of N.A. What is N.A. as such? N.A., as such, is; addicts meeting together in groups for the sole purpose of recovery from the disease of addiction, having no outside affiliations or outside support. The basic units of N.A., as such, are the individual members and groups. It is not N.A., as such, that is organized, but rather the service structure we create.
	N.A. groups are unorganized in the sense that there is no authority within them. No individual runs any group or otherwise governs anything. Our groups adhere to the spiritual principles of the Traditions for their "authority". The service boards and committees we create make it possible for us to be a unified fellowship. However, even they are not an organization in the sense of being an authority or having power. Our experience has shown that addicts do not take orders well, especially from someone viewed as an "authority". These boards and committees simply make suggestions and act in ways which are directly responsible to aid in carrying the message to the addict who still suffers. 

Area Service Committee
	The Area Service Committee (ASC) is a committee made up of the Group Service Representatives (GSR'S) from all groups within the South Central Kentucky Area, which meets monthly for the purpose of serving the specific needs of its groups' members. The South Central Kentucky Area Service Committee serves three basic functions:
1. The primary function of the ASC is to "UNIFY" the groups within its Area, and to provide help and support to individual groups.
2. The secondary function of the ASC is to carry the message of recovery through its various subcommittees.
3. The third function of the ASC is to contribute to the growth of, and enhance the quality of, Narcotics Anonymous as a whole by helping to support the Regional and World Service Committee.
ASC Monthly Meeting Format
1. Open with a moment of silence followed by Serenity Prayer.
2. Read the Twelve Traditions.
3. Read the purpose and scope of the ASC.
4. Read the Twelve Concepts. 
5. Read the prayer from the introduction of the Basic Text (Service Prayer), substituting the word "act" for "write".
6. Roll Call (Executive committee, subcommittees, Regional Committee Member, and Alternate, and Group Service Representatives).
7. Recognition of new home groups.
8. Secretary's report: The reporting Secretary will read the minutes from the previous ASC meeting and move to 1) to accept the minutes as read, or 2) to accept the minutes with said changes.
9. Treasurer's report: The treasurer will give a report and move to (1) accept the report as read, or (2) to accept the report with said changes.
10. GSR reports followed by discussion of reports only. (Rotates monthly)
11. RCM report.
12. Area Subcommittee reports (rotated monthly).
13. Call for 15 minute break (per policy).
14. Money Expenditures for the day followed by old business.
15. Election of trusted servants, if necessary.
16. New business (prearranged agenda will have priority).
17. Announcements.
18. Review of the business of the day, this includes all money transactions thus far.
19. Discuss regional donation (30% or above PR divided between Region and WSO)
20. Plans for next meeting discussed.
21. Seventh Tradition taken.
22. Close meeting with a group hug and Serenity Prayer.
Area Minutes
The secretary will arrange an agenda for the next upcoming ASC meeting to be posted and used along with, the minutes from the previous SCKA meeting posted on the website sckana.org (Access KY) after September 1st 2008. Website host/domain name sckana.net (Site5) changed in 2015. 
The ASC information posted will be: updated SCKASC meeting agenda, the current month SCKASC recorded minutes, all trusted servants reports, blank motion form, blank service resume, and literature order form. Trusted Servants Contact Information for the current trusted servants, containing personal information will not be posted but maintained by the acting Secretary after September 1st 2008. New group registration forms, and group update forms shall be provided at the monthly meeting as well as on the website. Hard copies of the minutes and most recent agendas will be provided only if requested and sent out for groups unable to access the web site copies after September 1st 2008.
All reports given must be submitted in writing to the ASC and added to the minutes in ORIGINAL form for posting on the web and maintained by the ASC Secretary. The ASC no longer maintains ASC storage. The minutes from the monthly ASC business meeting will no longer include a copy of service positions and their dates of tenure. The service position, trusted servant and dates of the service term will be posted on the web site (#09-16-01 passed 10/2016) and maintained by the ASC Secretary.
Within ten days after every SCKASC meeting, the acting Secretary shall provide a copy of the minutes to be posted on the website and only disperse copies of the minutes recorded at the SCKASC meeting to all eligible officers and GSR's when requested.
New Groups

Newly recognized groups are eligible to vote at the Area Service Meeting following the month of their initial presence and recognition. 
A newly recognized group will now receive a starter kit provided by the ASC as purchased from the WSO after attending their second consecutive ASC meeting. (Motion #06-16-01 passed 7/2016)    It will contain:
1 group booklet
2 each of the service pamphlets
2 each of the IP’s
1 group treasurer workbook
1 NA Way Magazine
1 White Booklet
1 Blank Order From 
(See page 21 item f. / per old policy cost was $98.80 including S&H).

Quorum and Voting

1. A simple majority vote is used in the voting procedures of the ASC.
2. The ASC must have a Quorum of no less than four (4) groups with active voting status
     present at the ASC to conduct business.
3. Eligibility to vote is as follows:
     a) GSR
    b) GSR Alternate or Alternate designated by the group in the absence of their elected GSR.
    c) The Chairperson or Vice Chairperson (only in the absence of the Chairperson in the case 
        of a tie-breaking vote).
4. Newly recognized home groups are eligible to vote at the Area Service Meeting ONLY IF
     PRESENT the following month of their initial recognition.
5. A vote of abstention for the record will be a non-factoring vote. The abstaining vote will
    have no direct impact on the voting process.  (Motion# 5-17-01 passed 6/17)      

SPECIAL NOTE: Although a simple majority voting procedure is used at the ASC, a unanimous vote is necessary for the following: 1) a vote of acclamation, 2) to impeach or call for the involuntary resignation of a trusted servant of the ASC.

Nominations, Elections, and Voting

1. Nominations for ASC positions should come from the following:
   a) GSR (Group Service Representative).
   b) Area Trusted Servant.
   c) The floor of the Area Service Committee Meeting.
2. All groups represented at the ASC meeting shall be recognized and eligible to vote, if they
     have active voting status and a group appointed representative is present at the ASC
     meeting. Any group missing three consecutive ASC meetings without physical
     representation will need to re-establish their group voting status. Newly recognized home
     groups are eligible to vote at the second consecutive Area Service Meeting following the
     month of their initial recognition. (See page 17 items 4-6)

When and where possible the following order for group representation shall be recognized:
   a) GSR
   b) GSR Alternate
   c) Secretary
   d) Treasurer
   e) Designated member
3. The election of a trusted servant requires only a simple majority of votes by groups
     represented at the ASC.
4. Trusted servants shall be elected for yearly terms (one (1) year commitment), with no
     member to serve more than two (2) consecutive terms at the same position.
5. A three month moratorium will be required for any officer or subcommittee chairperson
    resigning or removed from office prior to completion of the term or that office. The only
    exception to this is when that officer's resignation is given in order to perform a newly
    elected Area position. This moratorium applies to the person who resigned, not the
    position that was resigned.
6. Any officer or subcommittee chairperson may be removed from office for non-compliance
    after written notification from a group representative (GSR) or officer of the ASC is received
    by the SCKA. 
7. Voting on all SCKA motions shall consist of a one- group, one-vote, system or seconds must
    be entered by the following:
8. GSR or Group Appointed Representative reported as voting for that group to the Secretary
    and recorded as a voting member.
   a) Executive Committee
   b) Vice Chair
   c) Secretary
   d) Treasurer
   e) RCM and/or RCM Alternate
   f) Subcommittee Chair and/or Vice Chair

9. ELECTION OF TRUSTED SERVANTS
   a) Nominations should be solicited by "Group Conscience" at each group within the South
      Central Kentucky Area.
   b) An explanation from the approved service manual is read to establish each position's
       responsibilities and duties for office.
   c) All open positions are announced and nominations are taken from the floor. All nominees
       must be present at the time of nomination. 
   d) Each person nominated is given the opportunity to accept or decline the position he/she
       is nominated for. If the nomination is accepted the individual should submit their
        qualifications in writing for serving the fellowship as a whole in this area to be taken back
       to the groups with the Area Minutes for GSR's to present to their group membership.
        Nominee should state their clean time, past service experience, and why he/she wants to
        serve the fellowship.
   e) In the case of only one nomination, a vote of acclamation is taken. If the vote is not a
        majority the issue goes back to the groups to further look for nominations. (any position
        with only one nomination must be open for at least one month to go back to groups for
       nominations before item "e" can be voted on.
   f) After accepting nominations from groups at the ASC, the ASC Chairperson will open the
       floor for further nominations.
   g) A motion must be made and seconded to close nominations for any open positions.
   h) Voting is done by show of hands, unless otherwise waived by group representatives to
        use paper ballots and tallied by the Chairperson, Vice Chairperson, or Secretary, and
        results are to be shown in the minutes.     (#08-16-01 passed 10/2016)
   i) As simple majority vote is all that is necessary to elect an individual into a trusted
       servant position.
   j) The voting procedure is repeated until all positions with nominees are voted upon.
   k) All persons nominated for positions at the Area level MUST be present to be voted into
       that position.
   l) When elections for a new Chairperson of the ASC and/or Regional Committee Member
      are at issue, the Vice Chairperson and the Regional Committee Member Alternate are
      automatically nominated by a vote of acclamation only. If the vote is not unanimous, the
      issue is sent back to the groups for further nominations.    (See special note on page #11
      under Quorum and Voting) 
   m) In the event that a position at the ASC cannot be expediently filled, the incumbent could
         remain in a Lame Duck capacity until such elections can be duly filled, unless such office
        is vacant by resignation, in which case Executive committee may appoint a temporary
        officer.
     n) Waiver of clean time requirements for ANY Area service positions must go back to home
      groups for approval.
   o) The list of trusted servant positions maintained by the Area Secretary will serve as the
       official record of tenure for each Area trusted servant position. 
   p) The Area will be reminded of an ending term two months prior to the end of a position's
       term by the ASC secretary.
   q) Nominations for a position can be closed one month prior to the end of the term.
   r) In the event that the incumbent is serving in a Lame Duck capacity or there is a temporary
      officer, nominations for the position can be closed and the nominee(s) for the position
      can be voted on at the time a nomination for the position is made available.
   s) The election of a new trusted servant for an Area position will be held in the last month
       of that position's term, allowing the newly elected trusted servant to begin his/her term
      when the previous servant’s term is over. (Chair, Vice- Chair, RCM, RCMA service terms
      are to run con-current).
   t) A current resume must be on file with the SCKA Committee and maintained by the acting
      Secretary. It will be sufficient for three years of uninterrupted service at the ASC.

UPDATED resume must be provided after three years of uninterrupted service or in the event of no service preceding the new service position.

Qualifications for the SCKASC Positions

1. Executive committee:
   a. Willingness and desire to serve one year commitment. 
   b. Minimum one year clean time.
   c. Minimum six months active N.A. service involvement.
   d. Understanding of the Twelve Steps, Twelve Traditions, and the Twelve Concepts through                   
       demonstrated application.
   e. The time and resources necessary to be an active participant.
   f. Consistent attendance at the ASC meeting.
   g. Upon election the Chairperson must resign any and all other positions.
   h. The Vice Chair position is a one year commitment, which includes an automatic         
        nomination for Chairperson, but requires unanimous vote of acclamation. Otherwise, it
        goes back to the groups for further nominations.
NOTE: All above qualifications pertain to the Chairperson, Vice Chairperson, Secretary, and   Treasurer with the exception of item "g", which applies only to the Chairperson, and item "h", which applies only to the Vice Chairperson. 

2. Regional Committee Member (RCM):
   a. Willingness and desire to serve.
   b. A one year commitment.
   c. Minimum one year clean time.
   d. Minimum one year active N.A. service involvement. 
   e. Understanding of the Twelve Steps, Twelve Traditions, and Twelve Concepts through                                                                                                                                                                                                                             
        demonstrated application.                                          

   f. The time and resources necessary to be an active participant.
   g. Consistent attendance at the ASC meeting.

3. Regional Committee Member Alternate (RCMA):
   a. Minimum one year clean time.
   b. Minimum six months active N.A. service involvement.
   c. Consistent attendance at the ASC meeting.
   d. The position is a one year service commitment, which includes an automatic nomination
        of the Regional Committee Member, contingent upon unanimous vote of acclamation.   
        Otherwise, it goes back to the groups for further nominations.

4. Subcommittee Chairperson:
   a. Willingness and desire to serve.
   b. A one year commitment.
   c. Minimum one year clean time.
   d. Minimum six months active N.A. service involvement.
   e. Understanding of the Twelve Steps, Twelve Traditions, and Twelve Concepts through    
        demonstrated application.
   f. The time and resources necessary to be an active participant.
   g. Consistent attendance at the ASC meeting.

Resignation and Impeachment

1. Relapse constitutes an automatic and immediate resignation, or removal from office.
2. When a member of the Executive committee or a subcommittee chairperson misses two consecutive ASC meeting, or fails to perform their respective duties, a letter will be sent stating the charges prior to voting. Following the letter, the person will make a rebuttal. Impeachment will be determined by vote at the ASC meeting.
Relapse falls between "failure to perform duties." Majority rule voting is used to call for impeachment; however the vote must be unanimous. Voting is done in accordance with voting procedures outlined in the SCKA Policy and Procedures Guidelines of Narcotics Anonymous.
3. Voluntary resignation is to be given in writing to the ASC Chairperson prior to the next ASC meeting.
4. Any group or subcommittee chairperson that misses two consecutive ASC meetings shall be sent a letter of concern and the offer of assistance.
5. Groups that do not physically attend the ASC meeting for three consecutive months and have failed to respond in some manner to the Area's letter of concern shall be removed from the roll call at the SCKA. However, the group will remain on the meeting schedule and phone-line unless the ASC is notified that the meeting is no longer being held. Group removal must be verified by the ASC Committee.
6. Groups/GSR's removed from the roll call must be present at the ASC meeting and be recognized as a new or returning home group to be placed back on the roll call. GSR's/home groups cannot vote at the initial meeting of their return, but rather the second consecutive meeting after their physical return.

Motions and Discussion Limits

1. Any motion presented at the ASC must be entered in writing with the intent of that motion
     for clarification.
2. The participation of discussion and the discussion on motions entered should be limited to
     five minutes per participant under the following circumstances:
   a. New Business
   b. Main Motion - 2 Pro/2 Con
   c. Amendment to a Motion - 2 Pro/2 Con
   d. Reconsider a Motion - 2 Pro/2 Con
3. The Chairperson shall recognize any and all participants to have the floor, only when the
     participant raises his/her hand, with the exception of:
   a. Point of Personal Privilege
   b. Point of Order
   c. Appeal to Chairperson
   d. Point of Information
   e. Division of Assembly

Reports

1. All reports given at the ASC meeting must be in writing (SCKASC article #7) and are limited        
     to ten minutes per report. All submitted written and/or typed reports will be posted with
     the   minutes. 
2. All reports submitted to the ASC are to be added to the minutes in ORIGINAL form and
     maintained by the Secretary.
3. The RCM report should include the complete motion and intent of that motion directly
     affecting the SCKA Policy.
4. Yearly reports from the ASC Treasurer, subcommittee chairpersons, and GSR's are to be
     written for the Region at the end of the calendar year.
   a. The Treasurer is to compile a yearly report consisting of the past year's activity, including
        an up-to-date financial statement.
   b. Subcommittee chairpersons are to compile a yearly report consisting of the past year's
        activity, accomplishments, specific problems, situations, and plans for the upcoming
        year.
   c. GSR's are to compile a yearly report consisting of the following information:
      i. Size of group membership
      ii. Major accomplishments
      iii. Specific problems or situations
      iv. Plans for the upcoming year
      v. A brief summary of what your group would like to accomplish at the Regional and
          World Service Conference.

Standing Subcommittees

* In order to minimize time spent debating in the ASC meetings, a committee system is used by the SCKA. Standing committees and subcommittees are formed to assume responsibility for fulfilling our primary purpose in specific ways. Only the finalization of these projects will occur at ASC by the voting body.
*Each committee chairperson should establish lines of communication with the appropriate Regional and/or World Conference Committee chairperson. Each committee is autonomous, but responsible to the ASC.
* The chairperson of any SCKA standing committee shall announce their next committee meeting by end of the ASC meeting. 

1. ACTIVITIES AND ENTERTAINMENT SUBCOMMITTEE
   a. The SCKA Activities and Entertainment subcommittee deals with creating activities and
        handling functions set forth by the ASC for which addicts (newcomers and old timers
        alike) in recovery may learn to enjoy life in a loving and clean environment. The Activities
        and Entertainment subcommittee will help carry out fund-raisers, picnics, camp-outs,
        dances, and other activities throughout the South Central Kentucky Area. The only
        exception for activities within the Area will be Group Annual Birthday Celebrations or
        other functions chosen to be held at the group level.
   b. The SCKA shall keep a floating prudent reserve of five hundred dollars ($150) to fund any
       ASC functions that could be held quarterly of each year. The total budget of $150.00 in
       floating funds is held for each quarterly function. If a Spiritual Retreat is held, the funds
       are included in that quarterly prudent reserve and must be supported by fundraising
       efforts.  (Currently under revision) $150.00 floating fund and remove Spiritual Retreat policy motion# 11-16-01 pending.
   c. The SCKA will hold a (CAR) Conference Agenda Report Review Day prior to voting at the
       Regional GSR Assembly during the KRCNA Convention Saturday afternoon so the
       members can make an informed vote pertaining to motions to be decided at the World
       Service Conference. (regional motion to change/establish revised regional CAR policy
       failed 7/2016)

2. HOSPITALS AND INSTITUTIONS SUBCOMMITTEE (H&I)
   a. The SCKA Hospitals and Institutions subcommittee acts as a resource to groups and
        individual members in their effort to carry the message into institutions such as jails,
        hospitals, detoxifying centers, and recovery houses. Its goal is to help avoid Tradition
        violations while carrying our message to those who cannot come to us. 
   b. The SCKA H&I subcommittee is responsible to carry the N.A. message of recovery into
        hospitals and institutions whose residents have restricted access to regular N.A.
        meetings. An H&I meeting may also be held where such a meeting better suits the needs
        of the addict within the facility. 
   c. The H&I subcommittee initiates, coordinates, and conducts all H&I meetings in the Area
       but may use other methods, such as distributing literature and meeting schedules, to
       make recovery more available to the addicts in these facilities.
   d. The SCKA H&I subcommittee has a prudent reserve of two hundred four dollars ($204)
        per quarter for literature, as well as ninety dollars ($90) per year in travel expenses,
        figuring fifteen ($15) every other month to go to the Regional H&I meeting. Total
        quarterly prudent reserve is $226.50   (Currently under revision) $200.00 every other
        quarter with no travel motion for revised budget to be made***
3. LITERATURE SUBCOMMITTEE (Currently under revision)
   a. The SCKA can establish a Literature Ad-hoc committee at its discretion for the primary
        purpose of carrying the message to addicts as it is achieved through printed materials. 
   b. The responsibilities of the Literature sub- committee is to coordinate the orders of literature and supplies needed for groups, H&I Sub-committee and individual members that belong to the SCKA. This ensures that the SCKA can support the primary purpose of carrying
the N.A. message of recovery and reduce the financial burdens for shipping and handling cost of individual or individual group orders. (Currently under revision) motion for
        removal/revision is yet to be made****
   c. The Literature Chair will report monthly to the ASC committee and any request must be approved at the ASC. 
        (Currently under revision)
   
   d. Groups attending 2 consecutive ASC meetings will receive a starter kit purchased by the  
       ACS from the WSO at the cost of $6.75.   (#06-16-01 motion passed 7/2016) 
   e. The Literature subcommittee no longer has a self-sustaining area account of cash or
        materials equal to $1,000.00 (#2-16-1A passed 3/2016) and that includes the old policy
        for 1 new group starter package page 10.  (#06-16-01 passed 7/2016) 
4. OUTREACH SUBCOMMITTEE
   a. The SCKA Outreach subcommittee deals with matters of group support and the support  
        of new groups started within the SCKA. Maintaining the lines of communication between
        the groups and the ASC is essential to the growth of the South Central Kentucky Area of
        Narcotics Anonymous as a whole.
   b. The Outreach subcommittee has a quarterly budget of twenty five dollars ($25.00)
        for travel expenses, a total annual budget of $100.00.   (Currently under revision) $50.00
        every other quarter annual budget of $100.00 motion for revision yet to be  
        submitted****

5. POLICY AND PROCEDURES SUBCOMMITTEE (P&P)
   a. The SCKA Policy and Procedures subcommittee deals with those issues which are the
        policy of N.A. Although the general policies of Narcotics Anonymous are expressly stated
        in the Twelve Traditions, the application of these Twelve Traditions at the local level is
        the concern of this subcommittee.
   b. The purpose of the P&P subcommittee is:
     i. To provide input and information to be utilized in a group conscience process of the
        voting members of Policy and Procedures subcommittee for the understanding and
        application of the Twelve Traditions of N.A.
     ii. To provide the ASC and GSR's with documented past actions and recommendations for   
         new procedures when appropriate.
      iii. To state policy as needed at any ASC business meetings and/or any ASC subcommittee
           meetings attended by the Policy and Procedures chairperson.
     iv. P&P shall provide the ASC with policy change supplements as needed.
   c. The SCKA Policy and Procedure subcommittee has a budget of one hundred dollars
        ($100.00) yearly for production of policy manuals and supplements.    (Currently under       
        revision) $50.00 yearly budget motion for revision yet to be submitted****

6. PUBLIC RELATIONS/ INFORMATION SUBCOMMITTEE (PI)
     The SCKA Public Information Subcommittee deals with how Narcotics Anonymous in the
     SCKA interfaces with society (presentations, telephone, and media); Narcotics Anonymous
     image, and how we can get those on the outside of the fellowship to carry our message to
     addicts we cannot reach. This subcommittee deals with matters of attraction through the  
     media and other sources (e.g. instigating public information campaigns, etc.). The area will
     reimburse the PI subcommittee as requested by receipt, the cost for printing 500 meeting
     schedules per quarter, and cover the PI expenses that include maintaining the following:
     phone line $17.50 monthly, website $8.95 monthly, $12.00 annual domain fee, malware   
     and virus protection $49.99 and miscellaneous PI mailing and distribution of N.A. approved  
     materials.  (Print 500 schedules every other quarter (est $90), $8.95 @ 24 months, $49.92
     virus 24.95 domain annual.
The purpose of the Public Information subcommittee is to inform the public that Narcotics Anonymous in the SCKA exists by opening and maintaining lines of information about how and where to find it.
YEARLY OPERATING EXPENSE BREAKDOWN
   
The following is a list of the current monthly, quarterly, and yearly expenses budgeted for the SCKA, upon which the $500.00 monthly prudent reserve is based:  (Currently under revision) 

Expenses	Monthly	Quarterly  
January-March                April-June                 July-September        October-December
	Annually	
Combined Communication   Phone line	$17.50		$210.00	
Rent ASC Meeting		$30.00	$120.00	
P.O. Box			$70.00    (June)	
Website			$107.40 ($8.95 month) $214.80 every 2 years	
Domain Name sckana.net			$24.95	
Malware Virus Protection			$49.99	
H&I Sub-committee		$100.00	$400.00	
Activities Sub-committee		$150.00 (floating fund)	$150.00	
PI Sub-committee Meeting Schedules		$60.00 F/W S/S	$120.00	
Outreach Sub-committee		$25.00	$100.00	
Policy & Procedure Sub-committee			$50.00	
Secretary Expenses		$25.00***	$100	

Yearly Expenses:  $1489.39         (Currently under revision)                                                                                               Monthly expense totals:         $17.50 
Quarterly expense totals:     $390.00                                                                                                          Annual expense totals:         $1489.39

$1,000.00 Literature Budget was a self-contained account dissolved at April 2016 ASC. Literature Chair was required to report to the ASC monthly and maintain the balance of $1000.00 in cash and or inventory on hand. (Motion #3-16-1A passed 4/16).

AREA REIMBURSEMENTS

Any trusted servant(s) traveling on behalf of the ASC, in order to fulfill a service commitment, may have one fill-up per trip on the day of the commitment. They should fill-up either before the commitment or after and bring the receipt to the next Area Service Committee meeting. Reimbursements cannot exceed subcommittee budget allowance. *****to be discussed***

REGIONAL POLICY AFFECTING SCKANA
1. Regional Banners
   a. In the event of a Regional function requiring a banner being produced, each Area shall try
       to keep the sizes consistent per regional policy (states 4 x 6).
2. Regional Function Rotation Schedule
   a. The SCKANA will follow the regional rotation schedule for regional functions:
Year	KRCNA	Combined H&I (suggested Summer)/PI (suggested Fall) Learning Day	Combined 12 Traditions/12 Concepts Workshops   held  1st Weekend in November	
2013	OA	PA	ATRA	
2014	ATRA	OVANA	LA	
2015	LA	SCKA	PA	
2016	PA    (OVANA)	OA	PA	
2017	OVANA  (SCKA)	ATRA	SCKA	
2018	PA  (OA)	LA	OA	
2019	OA	PA	ATRA	
2020	ATRA	OVANA	LA	
2021	LA	SCKA	PA	
2022	PA	OA	OVANA	
2023	OVANA	ATRA	SCKA	

Regional Funding for Hosted Regional Functions (per currently posted regional policy) are as follows:
KRCNA seed money is $6000.00 and requires a monthly report to the KRSCNA. All profits are to be turned over to the KRSCNA Treasurer in 90 days after the event.
Traditions Workshop seed money is $750.00 and requires a monthly report to the KRSCNA. All monies are to be turned over to the KRSCNA Treasurer 30 days after the event.
H&I & PI Learning Days seed money is $500.00 and requires a monthly report to the KRSCNA. All monies are to be turned over to the KRSCNA Treasurer 30 days after the event. 

AMMENDMENTS OF THE SCKASA BY-LAWS

1.   Any GSR or subcommittee chairperson may propose an amendment to the SCKASC by-laws at a regular monthly meeting of the SCKASC. The proposal must be submitted for information in writing at such regular SCKASC meetings, the amendment is to be referred to the groups for a group approval. A simple majority vote by GSR's is necessary to make such amendments.

2.   Amendments shall go into effect immediately upon its adoption into the by-laws unless the motion to adopt otherwise specifies a time or date for which the amendment is to go into effect.

3.   All motions and/or policy changes created by the SCKASC and/or subcommittees there of that effect groups of Narcotics Anonymous as a whole shall be sent back to the groups.

SCKASC ARTICLES

1.   All monies accumulated from group contributions, sale of literature, activities, subcommittees, and other Narcotics Anonymous sources shall be maintained in a bank subject to dispersal for paying all obligations. The signature of the Treasurer shall be required on all dispersal's in addition to the signature of one of the following:
	a. Area Service Committee Chairperson.
	b. Area Service Committee Vice-Chairperson.
	c. Area Service Committee Secretary.
Any of the above ASC officers shall be acceptable for the required signatures on the bank's signature card.
2.   A prudent reserve of $500.00 shall be kept by the SCKASC currently under review.
3.   All motions requiring money expenditures shall be passed by a simple majority of voting members (GSR's) present at the SCKASC meeting.
4.   All donations collected at the SCKASC meeting shall be deposited in the SCKASC general fund.
5. Thirty percent of the SCKASC general funds above the prudent reserve not obligated may be dispersed to the Regional Treasurer (15%) and WSO (15%). 
6.   Within ten (10) days after every SCKASC meeting, the acting Secretary shall:
	a. provide minutes for posting on the sckana.net website
	b. disperse the minutes of the monthly SCKASC meeting to all officers and GSR's if requested and they are without the resources to obtain the minutes from the sckana.net website, as of September 1, 2008.
7.   Any subcommittee chairperson or SCKASC officer report given at the SCKASC meeting must be submitted in writing, prior to the end of that meeting, to the Secretary for information and distribution with the minutes.
8.   Any misuse or misappropriation of funds shall call for immediate resignation of office. Records of all transactions, receipts, funds, and all monies will be immediately surrendered to the SCKASC.
9.   In the event that these by-laws or guidelines are incomplete or do not pertain to certain events and/or situations, this Area Service Committee refers to the Guide to Local Service provided by the World Service Committee of Narcotics Anonymous. 
10. To obtain a debit card held by the acting Treasurer and specifically for payment of Site 5 website hosting and ASC literature purchases to support Hospital & Institutions Sub-committee. The bank statement will be included in the monthly Treasurer’s report to the ASC for accountability and responsible record keeping.     (#07-16-01 passed 9/2016).